2017 Boston Jewish Food Conference planning team

The Boston Jewish Food Conference (BJFC) is an annual springtime event run by Ganei Beantown. Our 6th annual event will be Sunday March 26th, 2017 at Gann Academy. In a multi-generational, pluralistic setting, it serves to educate and connect the greater Boston Jewish community around issues of sustainable food systems and what guides our food choices.

Planning team members will hold the vision for the event and organize and oversee all aspects of the BJFC. Individual time commitments will vary throughout the year, depending on the area of responsibility. All planning team members are asked to help drive one particular piece of the conference, working with a small group of others. The whole team will gather monthly, either on the phone or in person. Regular communication and benchmarks will be established between. Think flexible and collaborative.

Expect to work 1-5 hours a week, depending on your responsibilities up to two weeks after the conference. Plan to work as a conference ambassador in a variety of capacities (including possibly composing material to be circulated (divrei torah), speaking engagements, tabling, etc.) and provide leadership at the BJFC itself.

Our theme in 2017 will be:

Community Networks: Gain exposure to the resources and connections in our food systems and our Jewish networks, both in greater Boston and across New England. From our prayer to our gardens, community is essential to our faith and our practice. We’ll explore the web of food sourcing, distribution, and consumption, as well as the role of culture, institutions and our homes. We’ll emphasize the questions: Where does our food come from? Who are the people in our networks? How do we align our Jewish values with our food values? When are these decisions influenced by the the agricultural and Jewish calendar cycles?

Responsibilities:

Chair (position filled)
Maintain a big picture perspective, be aware of progress and challenges in committee work; Be a public face of the conference; Regular communication and liaison with GB staff; Edit content as needed- written and graphic; Help structure conference evaluations & planning team debrief

Organizational Partnerships
Reach out to local organizations and businesses to solicit partnerships; Follow up and confirm as needed; Communicate confirmations to marketing team

Shuk Team
Work with donations and food team; Brainstorm, solicit and confirm Shuk vendors and tables (balancing DIY, food, information, etc.); Send confirmation & be point person of communication; Secure funding from vendors; Be responsible for room layout; Communicate confirmation to marketing team; Day of: be the point person for vendors, engage participants in activities, facilitate clean up; Send thank you letters to all vendors

Silent Auction
Solicit donations for silent auction (often in person); Communicate confirmations to marketing team; Package donations in appealing manner; Day of: organize silent auction set up, coordinate awarding of winners & prizes; Send thank you’s afterwards

Programming Team
Facilitate initial brainstorming and framing of educational workshops; Maintain perspective on confirmed presenters, logistical and A/V needs, etc.; Coordinate workshop descriptions, presenter bios, etc. on timeline; Communicate confirmations, logistics to presenters; Prepare small appreciation gifts for presenters; Liaison with which presenters might also table at Shuk; Communicate confirmations and relevant information to marketing team; Day of: Welcome and point person for workshop presenters
Solicit feedback end thank you to presenters afterwards; Oversee teen programming, based on assessment of need

Marketing & Outreach
Identify target markets for specific outreach, manage local contacts; Develop and implement social media strategy; Receive confirmations from committee and promote event; Coordinate print materials development and distribution; Coordinate blog content; Manage content, format for email blasts; Maintain brand management with GB staff; Liaison with press; Support planning team in reaching out to their networks; Oversee content and layout of program book; Day of: live tweet, facebook and photography

Web Developer/Registrar
Develop registration form; Manage data and keep team updated; Manage and update website with conference information; Day of: Manage registration table

Volunteer Coordinator/Logistics Affairs Agent
Site liaison; Be aware of purchasing and pick up needs, coordinate or help as possible; Recruit volunteers, define roles & responsibilities; Communicate and confirm schedules with volunteers; Support planning team members with volunteers as needed; Accommodate for special needs folks
Day of: manage volunteers, support; Send thank you to volunteers afterwards

Food Team
Oversee food at conference including reception snacks, meal preparations; Maintain perspective of kosher dietary laws, ethical/local desires and budget; Solicit food donations, wholesale pricing; Day of: Manage and set up food; Communicate donations to marketing team; Send thank you to food donors

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